You can add several items to a Room section in one step by selecting them from your Library. Uploads from your computer to a Room section take one file at a time, while the Library accepts many files in one upload, so upload a batch to the Library first and then add it to the Room. Buyers can select multiple files in a Room and download them together. Each section type holds a maximum number of items, so check the section limit before you add a large batch.
Prerequisites & Requirements
Plan: All plans
Permissions: User with edit access to the Room
How to add multiple items to a Room section
To add multiple items to a Room section in one step, upload the files to the Library first and then add them from the Library:
Upload the files to the Library. You can select or drag in many files at once. For the steps, see CMS: Folders.
Open the Room.
Add a new section, or open the section you want to add to.
In the section, click Add content.
Select From Library.
Tick each item you want to add.
Click Save.
Items you add from the Library count toward the section's item limit. If you tick more items than the section has room for, Aligned shows this message: This section has limited items content. You can choose up to <number> items from the library. Select fewer items, or add another section for the rest.
How many items each section can hold
The number of items you can add from the Library depends on the section type:
Files Sharing: up to 50 items per section.
Links & Examples: up to 20 items per section.
Carousel Section: up to 10 items per section.
Large Section and Mobile View: 1 item each.
Next Steps: no limit on attachments per task.
Files and links both count toward a section's limit. For file size limits and supported file types, see File upload limits: size, number of files, and supported file types.
Which section to use for many files
The right section for many files depends on how buyers will use them:
Links & Examples for curated links, case studies, and documents, up to 20 items per section.
Carousel Section for case studies and short decks, up to 10 items per section.
Files Sharing for two-way file and link sharing between seller and buyer, up to 50 items per section.
Next Steps when you want to attach files to specific tasks.
Files tab when the Room includes a large volume of files and links. The Files tab uses Files Sharing sections, so add another section when one reaches 50 items.
What the buyer sees
The buyer sees the added files in the Room.
In Files Sharing, the buyer can upload files back to you.
The buyer can still see Files Sharing even when it starts empty.
How buyers download multiple files
Buyers download multiple files from a Room with the file checkboxes:
Open the Room.
Go to the section or file list.
Click the checkbox next to each file you want to download.
Click Download.
The buyer can download one file or several files at once, and can use the same checkboxes to select only the files they need.
How to use Files Sharing for buyer uploads
To let buyers upload files to you, use a Files Sharing section:
Add a Files Sharing section to the Room.
Share the Room with the buyer.
Ask the buyer to open Files Sharing and upload the required files.
The buyer sees the Files Sharing section even if no files are there yet, and can upload without waiting for you to upload something first. Buyers upload one file at a time, and their uploads count toward the section's 50-item limit. Buyers cannot add sections, so if the section is full, add another Files Sharing section for them.
Troubleshooting & FAQ
This section has limited items content. You can choose up to <number> items from the library.
This message appears when you tick more Library items than the section has room for. The number shows how many more items the section can take. Select fewer items, or add another section of the same type for the rest.
This section is limited to 50 items. Add another section to continue.
This message appears when a Files Sharing section already holds 50 items. Add another Files Sharing section to the Room. If a buyer sees this message, the buyer needs to ask you to add the section, because buyers cannot add sections.
This section is limited to 20 items. Add another section to continue.
This message appears when a Links & Examples section already holds 20 items. Add another Links & Examples section to the Room for the remaining items.
I can't select multiple files when I upload from my computer to a Room.
Room sections accept one file from your computer per upload. To add several files in one step, upload them to the Library, then add them to the section with From Library.
Buyers can't find where to upload files.
Buyers upload files in a Files Sharing section or in the Files tab. Add a Files Sharing section to the Room, or add the Files tab.
The buyer wants to download several files together.
Buyers can download several files together. Tell the buyer to select the file checkboxes, then click Download.
The Room has too many files and links in one section.
When one section holds too many files and links, split the content across several sections or move it to the Files tab.
Pro-Tips
Use Links & Examples for curated buyer-facing resources and Files Sharing for document exchange.
Add Files Sharing early when you expect security questionnaires, procurement docs, or approvals from the buyer.
Keep files you share often in the Library, so you can add them to any Room in one step.